How long should i keep tachographs

Always be prepared and organised It pays to be prepared when operating your vehicle. So, the following recommendations might help: Always record the country where you begin your work period and the country where you end your work period.

This must always be carried out at the start or end of the period, even if the card is not taken out or put in. Ensure that you use the correct mode button during the working period to record other work, Periods of Availability, Rest and Breaks.

Always carry sufficient supplies of type-approved print paper on board the vehicle. If you are stopped by the roadside, You must be able to produce records for the current day and the previous 28 calendar days. This includes any analogue charts and printouts for this period.

Driving hours and breaks Avoid exhaustion by sticking to industry regulations when driving your vehicle. Here are some key points: The daily maximum driving time is 9 hours. However, you can drive up to 10 hours not more than twice per week. The maximum weekly driving time cannot be more than 56 hours and the two-week limit is 90 hours over any two-consecutive weekly periods. For every 4. This could be comprised of a single period of 45 minutes or a single period of 15 minutes, followed by a single period of 30 minutes.

Maximum and minimum rest time Tachograph rules surrounding rest times are strict. A driver should try to achieve a regular daily rest of 11 hours of each daily driving period. The rest period could be taken in one period of 3 hours and one period of 9 hours. All daily rests must be completed within a hour window of the previous weekly or daily rest period. The minimum amount of reduced daily rest each day is 9 hours. This can only be done not more than 3 times in between weekly rest. A regular daily rest period may be taken on a train or ferry journey.

However, it cannot be less than 11 hours and may be interrupted not more than twice only, for one hour in total.

Check the seals and inspection dates to make sure the tachograph does not need a recalibration or inspection. Make sure you have a chart which is compatible with that specific tachograph unit. Ensure that you always use the correct mode switch during your shift. Complete all centrefield details on every chart The Total KM field is not a legal requirement however it is good practice Always make written manual entries when working away from the vehicle or if you have had to break the rules due to an emergency.

Always record the registration, odometer reading and time of changeover whenever you change vehicle during a shift. Make sure you always have the last 28 days worth of records on your person this means all charts, your digital driver card and any manual entries and holiday records Finally you must return the charts which you are no longer required to keep, to the Operator License holder as soon as possible.

It is mandatory that these charts are in the possession of the O License holder within 42 days. Note: Operators must keep these charts for a minimum of 12 months. If used for working time directive records they must be kept for 24 months. Digital Tachograph Records Check that the tachograph unit does not need a recalibration this can be found on a sticker inside the drivers door You must inform the operator if you think the tachograph is faulty or you are unsure of how to use it correctly.

Make sure there are enough printer rolls in the vehicle there must be one in the tachograph head and one spare in the cab. When first inserting the drivers card you must complete any manual entries in UTC Note: This is not always local Time You must also set the start location as prompted.

Make sure the correct mode is chosen throughout the shift. This is done automatically when the vehicle begins to move or when it is stationary for over 2 minutes so really all you need to remember it to set it to break mode Make a printout and provide written manual entries when it is impossible to use the card, if you have had to break the rules due to an emergency or if an enforcement officer requests it.

It is acceptable either to use a log book or tachograph recording equipment to keep these records. If you are keeping records then you must have the current record book with you whenever you are on duty.

More information on whether EC or GB rules apply, and when goods vehicle drivers under GB rules must keep records can be found in our booklets:. Tags: drivers hours , EC drivers hours rules , GB domestic rules , records of other work. European Community rules Under European Community EC rules, drivers must keep records of any day when any EC driving is undertaken that include: driving other work breaks rest periods You must use tachograph recording equipment but when this is not possible you must keep a manual record using: a record sheet a printout or the manual input facility on digital recording equipment So, for example, if a driver takes over a vehicle halfway though a shift, they must record any other work done that day before driving.

Record keeping on days when you do not drive Non-working days, such as weekends and days off, do not need to be recorded. Rest and recuperation During rest periods no work whatsoever can be undertaken — this rest is entirely for your recuperation.

GB domestic rules When driving under GB domestic rules, you do not have to keep records for passenger carrying vehicles.

Improving the IVA process.